This privacy statement was last updated on August 31, 2026 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.
In this privacy statement, we explain what we do with the data we obtain about you via https://society-scwd.org. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:
- we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
- we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
- we first request your explicit consent to process your personal data in cases requiring your consent;
- we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
- we respect your right to access your personal data or have it corrected or deleted, at your request.
If you have any questions, or want to know exactly what data we keep of you, please contact us.
1. Purpose, data and retention period
We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)1.1 Contact - Through phone, mail, email and/or webforms
1.1 Contact - Through phone, mail, email and/or webforms
For this purpose we use the following data:
- A first and last name
- An email address
- IP Address
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We retain this data upon termination of the service for the following number of months: 24
1.2 Payments
1.2 Payments
For this purpose we use the following data:
- A first and last name
- Account name or alias
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- IP Address
The basis on which we may process these data is:
Retention period
We retain this data upon termination of the service for the following number of months: 120
1.3 Registering an account
1.3 Registering an account
For this purpose we use the following data:
- A first and last name
- Account name or alias
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- IP Address
- Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
The basis on which we may process these data is:
Retention period
We retain this data upon termination of the service for the following number of months: 36
1.4 Newsletters
1.4 Newsletters
For this purpose we use the following data:
- A first and last name
- An email address
- IP Address
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We retain this data until the service is terminated.
1.5 To support services or products that a customer wants to buy or has purchased
1.5 To support services or products that a customer wants to buy or has purchased
For this purpose we use the following data:
- A first and last name
- An email address
- IP Address
- Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
The basis on which we may process these data is:
Retention period
We retain this data upon termination of the service for the following number of months: 24
1.6 To be able to comply with legal obligations
1.6 To be able to comply with legal obligations
For this purpose we use the following data:
- A first and last name
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- IP Address
The basis on which we may process these data is:
For compliance with a legal or regulatory obligation.
Retention period
We retain this data upon termination of the service for the following number of months: 120
1.7 Compiling and analyzing statistics for website improvement.
1.7 Compiling and analyzing statistics for website improvement.
For this purpose we use the following data:
- Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
- Geolocation data
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We retain this data upon termination of the service for the following number of months: 26
2. Sharing with other parties
We only share or disclose this data to processors for the following purposes:
Processors
Name: Kinsta
Country: United States / European infrastructure
Purpose: Website hosting, database and technical logs
Name: Cloudflare
Country: United States
Purpose: CDN, web security and DDoS protection
Name: Gandi
Country: France
Purpose: Domain, DNS and mailbox services
Name: BL Digital
Country: Italy
Purpose: Website maintenance, security and support
Name: ActiveCampaign
Country: United States
Purpose: CRM, email marketing and WooCommerce automations
Name: Brevo
Country: France
Purpose: Transactional website and WooCommerce email
Name: Automattic / WooPayments
Country: United States
Purpose: Card payments and fraud prevention
Name: PayPal
Country: European Union / United States
Purpose: PayPal payments and fraud prevention
Name: Google
Country: Ireland / United States
Purpose: Analytics, Tag Manager, reCAPTCHA, YouTube and historical abstract forms
Name: Meta
Country: Ireland / United States
Purpose: Advertising attribution and campaign measurement
Name: Vimeo
Country: United States
Purpose: Replay video hosting
Name: Sentry
Country: United States
Purpose: Technical error monitoring
3. Cookies
Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.
4. Disclosure practices
We disclose personal information if we are required by law or by a court order, in response to a law enforcement agency, to the extent permitted under other provisions of law, to provide information, or for an investigation on a matter related to public safety.
If our website or organisation is taken over, sold, or involved in a merger or acquisition, your details may be disclosed to our advisers and any prospective purchasers and will be passed on to the new owners.
We have concluded a data Processing Agreement with Google.
Google may not use the data for any other Google services.
The inclusion of full IP addresses is blocked by us.
5. Security
We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorized access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.
The security measures we use consist of:
- Login Security
- DKIM, SPF, DMARC and other specific DNS settings
- (START)TLS / SSL / DANE Encryption
- HTTP Strict Transport Security and related Security Headers and Browser Policies
- Website Hardening/Security Features
- Vulnerability Detection
- Security measures of hardware that contain, or process personal data.
6. Third-party websites
This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.
7. Amendments to this privacy statement
We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.
8. Accessing and modifying your data
If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:
- You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
- Right of access: You have the right to access your personal data that is known to us.
- Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
- If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
- Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
- Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.
Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.
9. Submitting a complaint
If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Data Protection Authority.
10. Data Protection Officer
Our Data Protection Officer has been registered with the data protection authority in an EU Member State. If you have any questions or requests with respect to this privacy statement or for the Data Protection Officer, you may contact Philippe Gabillault, via or pgabillault@citizen-shield.com
11. Contact details
SCWD
C/O INTERCOMPTAS FIDUCIAIRE SÀRL
VERS-CHEZ-LES-BLANC, ROUTE DU JORAT 67 1000 LAUSANNE 26
SWITZERLAND
Switzerland
Website: https://society-scwd.org
Email: contact@ex.comsociety-scwd.org
Phone number: +33 144 015 181
12. Data Requests
For the most frequently submitted requests, we also offer you the possibility to use our data request form
×
Annex
International data transfers and safeguards
Some SCWD service providers are established in, or may provide support from, countries outside Switzerland and the European Economic Area, including the United States. Where a transfer of personal data is subject to restrictions under applicable law, SCWD will use the safeguards required for that transfer, which may include an adequacy decision, the European Commission's Standard Contractual Clauses, or another lawful transfer mechanism. SCWD maintains and reviews its service-provider records and relevant data-protection terms. Information about the applicable safeguards may be requested using the contact details below.
Supervisory authorities and complaints
If you have a concern about SCWD's handling of personal data, please contact us first so that we can try to resolve it. You may also lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) at www.edoeb.admin.ch. Individuals in the European Economic Area may also contact the data-protection authority in their habitual residence, place of work, or the place of the alleged infringement.
Conference abstract submissions
When SCWD collects an abstract submission through the website or a SCWD-managed Google Form, we process the submitter's name, contact details, professional affiliation and the submission content to organise, assess and communicate about the relevant scientific conference. Submissions may be stored in Google Sheets where that process is used. Access is limited to authorised SCWD staff and service providers involved in the conference process. Abstract submission data is retained for 36 months after the relevant conference, unless a longer period is required for a documented legal or publication-related purpose. Please do not submit patient-identifiable information through an abstract form.
Privacy contact
For questions about this Privacy Statement or to exercise your rights, contact SCWD at contact@society-scwd.org. You may also contact SCWD's Data Protection Officer, Philippe Gabillault, at pgabillault@citizen-shield.com.
