SCWD Annual Conference Cancellation conditions
At delegate’s initiative
Cancellation policy: Cancellation of a registration will be subject to the following conditions:
Cancellation of registration before May 1, 2023: 50% refund of registration fee.
Cancellation of registration after May 1, 2023: no reimbursement
Modification from onsite to online
The booker may change their registration from the onsite event to the online event until 1 May and will be refunded the difference of the original fee paid and online fee at time of change.
Should a delegate not attend the congress, for whatever reason, no further claims for reimbursement or waiving of fees can be made.
Modification of the programme
The SCWD reserves the right to modify the conference programme at any time, which is published as an indication only and subject to change.
No waiving of fees nor right to further claims will be possible should the SCWD be obliged to alter the programme of conference.
Changes, postponement and cancellation
Given serious cause, the SCWD is entitled to postpone (modify the dates), to curtail the duration, or to cancel the onsite event. In the event of complete or part postponement or curtailment, the registration is regarded as valid for a possible new date and new duration for the said onsite event.
If the onsite event has to be cancelled, the SCWD will strive to maintain the online event and any onsite registration will be automatically transferred to an online registration. The delegate will be refunded the difference between the onsite and online fee, at the rate applicable when the original onsite fee was paid.
If, due to any contingency that the SCWD cannot overcome (in particular force majeure), both the onsite event and the online event have to be cancelled, registrations by individuals will be reimbursed in full. Apart from reimbursement of registration fees, delegates will not be entitled to compensation for any costs or damages incurred as a consequence of such event cancellation, change or postponement. For example, no compensation will be due for costs related to housing and travel arrangements.
All delegates are urged to take personal travel insurance.
Fees and invoices
In case payment is made by a third party (universities, agencies, institutions or other organisations) on behalf of the individual Attendee or Member, the SCWD should be contacted on email@example.com PRIOR to payment to ensure correct invoicing and invoicing address within the European Union should be provided along with a registered VAT Number. The invoicing address and VAT number must be sent to firstname.lastname@example.org to ensure the correct VAT rate and VAT number appear on the invoice.
Payments by bank transfer are accepted upon request sent to email@example.com.
Payment of membership renewals fee is due upon the renewal date. Non-payment of membership renewal fee will result in ending of membership, with no prior notice being required from the SCWD.
Cancellation of membership
A Member may terminate his/her membership subscription at any time by sending a notification to firstname.lastname@example.org
If a membership is cancelled within 30 days of purchase, and none of the privileges of membership (benefits and discounts) have been used, the Member is entitled to a full refund.
Cancellation of Membership after 30 days, shall not entitle the Member for any refund, regardless of which party is responsible for termination (the third party or the Member himself/herself).